Lean Bodies ("we", "us", "our") is committed to protecting your privacy. This policy explains what personal data we collect through this website, how we use it, how long we retain it, and your rights under UK GDPR and the Data Protection Act 2018.
1. What data we collect
Contact form data: When you submit the contact form on our website, we collect:
- Your full name
- Your email address
- Your phone number (only if you choose to provide it)
- Your selected interest ("1-to-1 Edinburgh", "Online Coaching", or "Not sure yet")
- The content of your message about your goals
2. How we use your data
We use your personal data for the following purposes:
- To respond to your enquiry and provide information about our coaching services
- To arrange a call or consultation if you request one
- To improve our website content, user experience, and marketing based on aggregated analytics
- To comply with legal and regulatory obligations where applicable
We do not sell, rent, or share your personal data with third parties for marketing purposes.
3. Lawful basis for processing
Under UK GDPR, we process your data on the following lawful bases:
- Consent: Where you voluntarily submit your information through the contact form
- Legitimate interests: Where processing is necessary to respond to your enquiry and provide our services
- Legal obligation: Where retention is required to comply with applicable law
4. Data retention
- Contact form submissions are retained for up to 24 months, after which they will be securely deleted unless an active coaching relationship exists.
5. Your rights
Under UK GDPR, you have the following rights:
- Access: You can request a copy of the personal data we hold about you.
- Rectification: You can ask us to correct any inaccurate or incomplete data.
- Erasure: You can ask us to delete your personal data in certain circumstances.
- Restriction: You can ask us to limit how we use your data in certain circumstances.
- Portability: You can ask for your data in a portable format.
- Object: You can object to our processing of your personal data in certain circumstances.
To exercise any of these rights, please contact us at [email protected].
6. Cookies
This website uses only essential cookies required for site functionality. We do not use analytics or tracking cookies.
7. External services
This website links to external services including:
- FormSubmit: Our application form is processed by FormSubmit, which forwards your submission to us by email. FormSubmit's own privacy policy applies to this processing.
- Calendly: For viewing availability. Calendly's own privacy policy applies when you interact with their booking tool.
- Instagram, YouTube, WhatsApp, Facebook: Our social media pages are hosted on these platforms and are subject to their respective privacy policies.
8. Data security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or alteration. However, no method of transmission over the internet or electronic storage is completely secure.
9. Changes to this policy
We may update this policy periodically. Any changes will be posted on this page with an updated "Last updated" date.
10. Contact us
If you have questions about this privacy policy or how we handle your data, please contact:
Callan Headrick — Lean Bodies
Email: [email protected]
Address: Hanuman Muay Thai, 70 Jane Street, Edinburgh, EH6 5HG
